21 Ways How Virtual Assistant Can Boost Productivity

virtual assistant

A wish to have more hours in a day is ubiquitous. Though most of us want it, it is impossible to attain. What we can do is to free up some time of our workday to complete the tasks that really matter. In today’s post, I’m going to tell 21 non-core tasks that you can easily delegate to a virtual assistant and increase your productivity.

According to a new survey from The Alternative Board, “the average entrepreneur spends 68.1% of the time working “in” their business (tackling day-to-day tasks, putting out fires), and only 31.9% of the time on working “on” their business (i.e. long-term goals, strategic planning).” And it is not like business owners like to do petty tasks. The survey reckoned that 73% of business owners would prefer to work on their businesses. So it’s paramount to weed out unnecessary distractions.

21 non-core tasks that you can easily delegate to a virtual assistant and increase your productivity.

1- Email Filtering/labeling

Almost every entrepreneur these days has a flooded inbox. But not all emails are equally important and deserve the same priority. Email filtering and labeling make inbox clutter-free, and you will know which tasks can’t wait and which you can do later. And the best thing is you can easily delegate the tasks of email filtering/labeling to a virtual assistant.

2- Setting up Autoresponders

Whether you are using MailChimp or Aweber, setting up autoresponders is a tricky, time-consuming task. Rather than you do this petty task, you should delegate it to your virtual assistant. And you should spend the time you save on growth-driven activities.

3- Booking Appointments with clients

It is always a time-consuming task to chase your clients or prospects. Instead of you spending time on booking appointments with prospects or clients, you should let your virtual assistant handle it. What you should do is to meet them and convince them for your products or services.

4- Sending prospects and customers eNewsletter

As an entrepreneur, you must be sending eNewsletters to your prospects and clients to educate them about your products or services. And sometimes your prospects and clients have queries that you need to address. This all requires a significant amount of time. Delegating these tasks to a virtual assistant can save you tons of time, which you can utilise in completing core activities.

5- Following up with prospects and clients

Following up prospects and clients is always tedious and time-taking. Your main task is to work on the business, not work in the business. Let a virtual assistant tie up some loose ends. This can save you a significant amount of time.

6- Calendar Management

Want to clear the clutter and focus on important tasks? You need an effective calendar management, but if you try to keep the track of each and every task, you will spend a great deal of time. What you should do is to hire a virtual assistant and delegate this task.

7- File management

If you use Dropbox or Google drive, you must be dealing with multiple file management tasks, such as sorting, storing, naming, and handling computer files. A virtual assistant can efficiently maintain folders, documents, and multimedia into categories and subcategories as desired by you.

8- Database building

Every entrepreneur and startup heads need a database of prospects and customers. And this database can be created from a variety of sources, such as LinkedIn, CRM, online surveys, etc. Taking this task off your plate, you will be able to save a good amount of time.

9- Online research

Online research is a part of every entrepreneur’s daily routine. Sometimes, you do the Internet research to find new markets, or sometimes, you turn to your computer screen to gain competitive intelligence. A virtual assistant can complete online research as per your requirements and compile the data for you.

10- Hotel and flight booking 

Every entrepreneur travels to meet their business demands. Needless to say, finding hotels and flights as per one’s schedule consumes a significant amount of time. It can save you a boatload of time if you delegate this task to a virtual assistant.

11- Setting up social media accounts

People say that social media is a necessary evil. Why evil? You need to spend time to make a strong presence on it. Why necessary? Your business can’t live without it. Whether it is the creation of the Facebook page or the LinkedIn page for your company, it requires time. Delegate social media account setting tasks to a virtual assistant and free up your time for core business activities.

12- Updating Social Accounts daily

Creating social accounts is not enough, you need to maintain those accounts on a daily basis to build engagement. An adept social media virtual assistant can update your social accounts on a daily basis and grow your audience. Also, you can ask your social media virtual assistant to keep tabs on your competitors.

13- Commenting on your blog posts

Every entrepreneur and startup head have blogs on their websites, and it is very difficult for business owners to reply to each and every comment on their blogs due to the time crunch. However, it is very necessary to reply to comments on a blog. You can assign this task to a virtual assistant and keep yourself engaged with high-value tasks.

14- Preparing Slideshows

Who doesn’t give presentations? Entrepreneurs, big or small, have to prepare Slideshows. Needless to say, creating PowerPoint presentations/keynote presentations requires a big chunk of time. It will be better for you to assign this task to a virtual assistant. And you should only do what fuels the growth, not such petty tasks.

15- Answering support tickets

So you need to handle dozens of support tickets daily. Without any doubt, it is a very time-consuming task. What you should do is to hire a virtual assistant and assign him/her the task of answering support tickets. Believe me, this will save you a great deal of time.

16- Publishing posts on your blog

Regardless of which content management system you use, publishing posts on your blog requires time. You will have to search for relevant, copyright-free, images for the posts, check the formatting of the content, and proofread content. Your virtual assistant can search the Internet to find relevant images, ensure proper formatting, and publish posts on your blog.

17- Searching for guest blogging opportunities

The best way to establish your online authority is to guest post on leading websites in your domain. Guest blogging also builds your thought leadership, but finding guest blogging opportunities takes time. Your virtual assistant can do that for you.

18- Finding new sales leads online

Don’t you spend a significant amount of time on the Internet to find new sales leads? You can save that time by assigning this task to a virtual assistant. Yes, you read me right. A virtual assistant can find new sales leads online if you provide him/her with the ideal buyer persona.

19- Uploading videos on your YouTube channel

So your business has a YouTube channel and you upload videos there frequently to educate, convince, persuade your audience for your products or services. Delegating this task to a virtual assistant can free up a significant amount of time. Also, a virtual assistant can reply to the comments on your YouTube videos.

20- Chasing up late payments

Needless to say, chasing up late payments is one of most difficult and time-consuming tasks. But almost every entrepreneur has to do it. You can save this time by hiring a skilled virtual assistant who will be chasing up late payments without being rude.

21- Uploading photos on Flickr, Instagram, and Pinterest

Every business these days upload product photos on Pinterest, Instagram, and Flickr to lure prospects. Assigning this task to your virtual assistant can save you a great deal of time, which can you spend on high-value tasks.

These are 21 unproductive tasks that you can easily delegate to your virtual assistant and free up a boatload of time. Remember your main job is to work on the business, not work in the business.


As an entrepreneur, you should never indulge in low-value tasks, such as email labeling, setting up autoresponders, searching for guest blogging opportunities etc. You should always spend your time on core business activities that are directly related to growth and ROI. This will certainly increase your productivity.

What about you? Have you ever worked with a virtual assistant? Do share your experience in the comment section. I’d love to hear about it.

Guest Post

Anupam Rajey

CEO of Acelerar Tech

Anupam Rajey is a seasoned marketer and sales expert. He is the CEO of Acelerar Tech, a leading KPO that offers va services for email list building, social media, Internet research, ecommerce & chat support, and more.

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